What is Accessioning?

Accessioning is the process of receiving, labeling, and documenting samples in a laboratory or research setting. It is a critical step in sample management, ensuring that each sample is uniquely identified, properly recorded, and traceable throughout its lifecycle. Accessioning is commonly used in clinical diagnostics, biobanking, pharmaceutical research, and forensic investigations to maintain sample integrity and compliance.

What are the Key Steps in the Accessioning Process?

1. Sample Receipt – When a sample arrives at the lab, it is checked for proper condition, labeling, and documentation.
2. Unique Identification – Each sample is assigned a unique accession number or barcode to prevent misidentification.
3. Data Entry – Sample details, such as source, collection date, type, and associated metadata, are recorded in a Laboratory Information Management System (LIMS) or database.
4. Labeling – The sample is physically labeled with the accession number, ensuring it remains traceable throughout analysis and storage.
5. Quality Control & Verification – The information is reviewed for accuracy, and any discrepancies are resolved before the sample proceeds to testing or storage.
6. Storage or Processing – Depending on the type of sample, it is either stored under controlled conditions or prepared for testing and analysis.

Importance of Accessioning

• Prevents Sample Mix-Ups – Ensures each sample is correctly identified and linked to the right data.
• Enhances Data Integrity – Proper documentation supports traceability and regulatory compliance.
• Improves Workflow Efficiency – Organized sample tracking reduces errors and streamlines lab operations.
• Supports Regulatory Compliance – Meets the requirements of GLP, GMP, and ISO 15189 for sample management.

How Labguru Helps You with Accessioning

Labguru’s ELN, LIMS, and Inventory Management System provide an efficient and automated solution for sample accessioning:

• Automated Accession Numbering – Assigns unique identifiers to samples upon entry, eliminating manual errors.
• Barcode & QR Code Integration – Enables rapid sample identification and tracking using digital scanning.
• Centralized Data Management – Stores all sample details in a secure, searchable database, ensuring traceability.
• Real-Time Sample Tracking – Monitors sample location, status, and associated experiments in a single platform.
• Compliance & Audit Trails – Maintains time-stamped records of sample handling for regulatory requirements.
• Seamless Instrument Integration – Connects with lab equipment for direct data entry and workflow automation.

By using Labguru for accessioning, laboratories can enhance sample tracking, minimize errors, and maintain full compliance, leading to more reliable and efficient research and diagnostic workflows.